Dues, members, and governance —
one workspace.
Collect recurring dues, give members a portal, keep your documents in one vault, and run votes — on the same accounting and governance engine that powers our condo/HOA boards, at a flat price with no per-member fees.
No card to start · No per-member fees · Online dues + member portal
| Unit 12 · A. Whitfield | $240 | Paid |
| Unit 14 · D. Park | $240 | Paid |
| Unit 21 · R. Nguyen | $240 | 14 days late |
| Unit 25 · S. Abara | $240 | Paid |
Everything a membership org needs
Recurring dues + AR
Bill membership dues on a schedule, apply late fees, and track who's behind — on a real double-entry ledger.
Member management
Members instead of tenants, memberships instead of leases — the app speaks your language automatically.
Governance & voting
Run votes and record results with a tamper-evident audit trail (the same engine behind our condo/HOA boards).
Document vault
Bylaws, minutes, and statements in one members-readable vault — no more emailing PDFs around.
Facility booking
Let members reserve shared spaces and amenities online.
Member portal + mobile
Members pay dues, see documents, vote, and message the board from web and mobile.
Delinquency AI
For each past-due member the AI recommends the next dues-collection step and drafts an empathetic message — the board approves before anything sends.
Member SentimentAI
Short satisfaction surveys after key touchpoints are scored automatically and flag at-risk members — Low / Medium / High — before they disengage.
From dues to decisions — handled in one place
Add members
Import your roster — members and memberships, not tenants and leases. Each one gets portal access.
Schedule dues
Set a recurring dues schedule; the system invoices, collects online, and flags late payers automatically.
Run a vote
Put a question to the membership and record the result with a tamper-evident audit trail.
Publish the record
Minutes, bylaws, and statements land in the document vault for members to read anytime.
Priced for self-managed boards, not management companies
Enterprise HOA platforms are sold to large management firms by the door, with minimums and implementation projects. Proprietio is built for the board or club that runs itself.
| Proprietio | Enterprise HOA platforms | |
|---|---|---|
| Pricing | Flat $45–$149/mo, published — no per-member fees | Per-door / quote-only, monthly minimums (often $280+/mo) |
| Getting started | Self-serve free trial, no setup fee | Sales-led onboarding; implementation fees common |
| Best fit | Self-managed HOAs, condos, clubs (20–300 members) | Large community-management companies |
| Dues + accounting | Real double-entry GL included | Included — at enterprise pricing |
| Governance / voting | Built in with an audit trail | Varies by tier / add-on |
Honest about scope
Flat-rate pricing — no per-member fees
Public, predictable, cancel anytime.
- Recurring dues + AR
- Member portal
- Document vault
- Online payments
- Everything in Lite
- Governance + voting
- Facility booking
- Priority support
- Everything in Pro
- QuickBooks Sync
- Migration help
- Onboarding
Association questions, answered
What kinds of organizations is this for?
Self-managed HOAs and condo boards, residents’ and homeowners’ associations, and member clubs or societies — anywhere you collect recurring dues, keep documents, and make decisions as a group.
Do you charge per member or per door?
No. Pricing is flat — $45/mo (Lite) or $149/mo (Pro) no matter how many members or units you have. There are no per-member, per-door, or per-transaction setup fees.
Can members vote online?
Yes. You can run votes and record results with a tamper-evident audit trail — the same governance engine behind our condo/HOA boards — so the outcome is verifiable after the fact.
How do recurring dues work?
Bill membership dues on a schedule (monthly, quarterly, or annually), apply late fees automatically, and see exactly who’s behind — all posted to a real double-entry ledger.
Is there a document vault?
Yes. Keep bylaws, meeting minutes, and statements in one vault that members can read from their portal, so the board isn’t emailing PDFs around.
Is there a free trial?
Yes — start a 15-day free trial with no card to start. Set up your association, add members, and schedule dues before you commit.
Talk to us about your association.
Tell us about your association and the plan you're weighing — we'll walk you through dues, the member portal, document vault, and governance/voting, and answer migration questions.
Run your association without the busywork.
Dues, members, documents, and votes — in one place.
Start free trial
For residents